Middle School Small Groups Associate Director

Job Title: Small Groups Associate Director – Middle School
Supervisor: Middle School Associate Director
Hours: Full time position – 40 hours/week
FLSA Status: Salaried – Non-Exempt


The position of Middle School Small Groups Associate Director for Pathway Community Church plays a vital role in the daily operations of our ministry. This individual will work alongside the Middle School Associate Director and the IMPULSE Team to spiritually develop, train, and equip healthy and effective small group volunteer leaders within the Middle School Ministry, ensuring that every student has an incredible leader. The incumbent will seek to use their personal gifts for the benefit of the church by contributing to the overall leadership and influence of this particular department.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. This individual must love God and people and have a vital, growing relationship with Jesus Christ. The ideal candidate will possess strong organizational and interpersonal skills along with leadership ability to develop and implement strategy to tactically execute the department’s desire to recruit, mobilize, equip/develop, and encourage small group volunteer leaders.


Essential Duties and Responsibilities:

Tasks are outlined by detailed work guidelines, policy, or supervision. Other duties may be assigned as deemed necessary by the supervisor. A listing of standard tasks anticipated include:

  • Execute strategy, ministry plan, calendar, and budget to support the small group leaders for IMPULSE
  • Recruit, interview, and mentor small group volunteer leaders for weekend programming as well as for camps/retreats/conferences; develop leads through encounters during weekend services, networking, volunteer pushes, and adult small groups
  • Meet one-on-one with potential leaders to cast the vision for IMPULSE
  • Execute the Leadership Application/Interview Process, ensuring references and background checks are completed. Make final decisions on volunteer leader candidates and assignments
  • Identify and create training curriculum, present training, and equip new volunteer leaders by developing the leaders’ skills and investing in their spiritual development
  • Direct the placement process and ongoing preservation of small groups
  • Ensure appropriate student/leader ratios, privacy exercised in small group meetings, and manage student conflicts and difficult situations as they arise
  • Orchestrate and lead small group volunteer leader meetings and ongoing communication
  • Set realistic goals for volunteer leaders; mentor and motivate/encourage volunteer leaders to ensure the effectiveness of small groups
  • Support full church ministry programs; perform weddings and funerals, serve with our Staff-on-Call rotation, perform baptism preparation, and other congregational spiritual outreach (for those with a pastoral license)


This job does not have employees report to it but does provide oversight of small group volunteer leaders and may control work methods, tasks, or other activities of those within the team.


To perform the job successfully, an individual should demonstrate the following:

  • Job Knowledge – Leverage education and experience to guide departmental initiatives. Little to no supervision or direction provided. This role needs to identify congregational need and use judgment and experience to suggest programs to the Director that will meet those needs.
  • Use of Technology – Adapts to new technologies; uses technology to increase productivity. Use and proficiency of Microsoft Office, email, and other office PC tools.
  • Cooperation – Collaborates with peers and interdepartmental initiatives to create and execute successful small group programs.
  • Teamwork – Contributes to building a positive team spirit. Collaborates across departments to achieve common goals.
  • Adaptability – Uses judgment and decision-making to adapt to problems and resolve situations as they occur. May address problems unique and confidential in nature. May refer to established policies and procedures to solve problems if available.
  • Attendance/Punctuality – Is consistently at work and on time; ensures work responsibilities are covered when absent. Covers pastoral duties for others when needed.
  • Dependability – Actions follow vision of church and direction of leadership team.
  • Initiative – Proactively identifies and initiates new strategies and practices, anticipating and meeting the needs of small groups and its volunteer leaders.
  • Planning/Organizing – Assists with setting the direction of team within the Student Ministries department and prioritizes outcomes to ensure greater good of and alignment with the organization’s vision. Complies with budgets to ensure financial success of department.
  • Quality – Demonstrates accuracy and thoroughness and well-though out plans.
  • Quantity – Prioritizes work and manages time in a way to achieve all objectives.

Education and/or Experience:

Successful completion of post high school education with a minimum of a 2-year Associates degree or equivalent; 5+ years related experience in working with and/or leading small groups, preferably in a church environment. Attainment of Bachelor degree and pastoral license preferred.


The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.