Job Title: Finance Director
Supervisor: Executive Director of Operations
Hours: Full time position – 40+ hours/week
FLSA Status: Salaried/Exempt
The position of Finance Director partners with the Finance Committee to oversee and manage all financial areas of PCC including: finances, accounting, budgeting, forecasting, reporting, contract management, and compliance. This position is responsible for coordinating with external auditors the annual review of the financial statements and broadly assesses any potential risk as it relates to finance. The role recommends financial policy and procedures and develops procedures for accounts payable.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. This individual must love God and people and have a vital, growing relationship with Jesus Christ. The ideal candidate will possess leadership ability to set strategy and tactical execution of department’s plans and programs. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential Duties and Responsibilities
Duties are outlined by general guidelines and require creativity and initiative to set the structure and scope of the department. Other duties may be assigned as deemed necessary by the supervisor. A listing of standard tasks anticipated include:
Process and maintain procedures for securely and accurately accounting for weekly offering and miscellaneous cash deposit items, including reconciling online electronic giving/registrations to bank and credit card/ACH systems.
Maintain database and financial systems for year-end reporting (1099-Misc, Personal Property Tax filing, year-end giving statements, Missionary Church statistics, others as required).
Prepare weekly and monthly reports for Finance Committee, such as: budget v. actual expenditures, weekly giving, variance analysis, cash position, and other reports as requested.
Reconcile operating and investment cash accounts to monthly statements.
Address questions and resolve problems from congregants related to online or manual giving.
Facilitate and accurately account for charitable trust giving, stock transfers, in-kind donations, short-term missions support and more.
Comply with GAAP and IRS guidelines while remaining current on best practices for church finance.
Review all financial transactions and business activities for accuracy.
Oversight for all accounts payable processing, ensuring IRS compliance for documentation. Review transactions for accuracy. Includes overseeing monthly credit card reconciliation and being primary vendor contact, as it relates to billing.
Review financial transactions to assess the potential of any unintended financial risk. As deemed appropriate, provide requested information to Executive Team, Finance Committee and Elder board for broader entity risk assessment.
Secure corporate credit cards for PCC employees when requested. Recommend policies for approved credit card use and administration (to be reflected in the Employee Handbook).
Complete, prepare, and compile year-end documents, reconciliation(s), and adjusting journal entries in preparation for an annual financial statement review. Primary contact with outside accounting firm for this annual process.
Partner with Elders, Finance Committee and Directors to define, approve and execute annual budget. Includes some financial analysis of historical and forecasted data.
This position oversees and sets the direction for the Accounts Payable Coordinator.
To perform the job successfully, an individual should demonstrate the following:
- Job Knowledge – This position requires knowledge of GAAP and best practices for church finance.
- Use of Technology – Proficient in Excel, other Microsoft Office products, and Quickbooks Online. Capable of mastering other software products such as collaboration tools, church management systems, and online banking systems. Uses technology to increase productivity and ensure accuracy. Evaluates other software tools for viable use.
- Cooperation – Collaborates with peers and interdepartmental initiatives to compile and publish accurate and timely budget and financial reporting. Orchestrates activities cross functionally.
- Teamwork – Contributes to building a positive team spirit. Develops team atmosphere as department lead. Executes financial strategy in alignment with PCC overall vision and values.
- Adaptability – Uses judgment and decision-making to adapt to problems and resolve situations as they occur. Often addresses problems unique and complex in nature. Advises on policies and procedures used to solve problems in conjunction with Finance Committee.
- Attendance/Punctuality – Is consistently at work and on time; ensures work responsibilities are covered when absent.
- Dependability – Completion of assigned tasks while operating within the vision of the church as set by the Elder Board.
- Initiative – Proactively identifies and initiates new programs and practices to meet anticipated needs of finance department.
- Planning/Organizing – Collaborates with Finance Committee and Executive teams to prioritize outcomes to ensure the greater good of, and alignment with, the organization’s vision.
- Quality – Demonstrates accuracy, thoroughness, and well-thought-out plans.
- Quantity – Prioritizes work and manages time to achieve all objectives.
Education and/or Experience:
Completion of Bachelor’s degree in Business, Accounting or Finance; CPA preferred. GAAP concepts and accounting skills required. Requires 3-5 years’ experience in accounting, accounts payable or other related field.
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.